Abstract Submission Guidelines


Important Dates for IGES 2014 Abstract Submissions

April 15, 2014: Early abstract acceptance notification (on demand, please submit your abstract by March 15)
June 4, 2014: General abstract submission deadline (extension not possible)
July 1, 2014: Notification of abstract acceptance and type of presentation

Early abstract acceptance notification on demand: Participants requiring early acceptance for special reasons – for example, visa or travel grant applications – can submit their abstracts by March, 15th. They will be notified by April, 15th.

Abstracts on the following topics are particularly welcome!

  • Use of genetic data for clinical trial design (enrichment, adaptive and non-adaptive study designs,…)
  • Causal inference
  • Mendelian randomisation
  • Epigenetic data: applied and methodological research
  • Microbiome data: applied and methodological research
  • Population genetics and coalescent theory: applied and methodological research

Instructions

Go to the IGES website: www.geneticepi.org and click on the tab at the top menu bar named “Abstracts”. You will be presented with two options: to view the abstract submission guidelines (this page); and to submit an abstract (Figure 1).

Figure 1
figure1

Click on “Click here to submit an abstract”. You will then be prompted to login (Figure 2). If you have an account on the IGES website, login with these credentials. If you have never logged into the website, register and complete all information requested. Be sure to make a record of your username and password. You will need this information to re-access your submitted abstract. It is important to enter ALL information when setting up your account in the event there are any questions about your submission. If you already have an account on the website, please review your profile to be sure all information is complete and accurate.

Figure 2
figure2

Once you have set up an account, you will be redirected to the abstract submission page (Figure 3).

Figure 3

Enter title and body of your abstract, limit of 1500 characters, excluding spaces. You may cut and paste into the box. DO NOT add authors in this box.

Below the abstract block are spaces to enter if you will do a poster, presentation or both and whether your poster is qualified for the Neel or Williams award or neither (see Figures 4 & 5). Please select at least 1 answer for each.

Neel award: to be eligible, the candidate (post-doctoral) must be within 5 years of completing their doctoral degree (at the time of the annual meeting).

Williams Award: to be eligible, the candidate must be a current PhD student (pre-doctoral fellow).

Figure 4

Figure 5

Next, add the authors and affiliations for the abstract (see Figure 6). Enter the first author’s first name, middle initial, last name and affiliation in the correct positions, and so on. If you would like to enter more than one affiliation for an author, use multiple author spaces for this author, each with its own affiliation. When you view your published abstract, authors will not appear, but will be downloaded by administration and placed in the proper position when the abstract is prepared for publication.
Figure 6

On the right, select at least 1 and up to 5 subject categories for your abstract (see figure 7).
Figure 7
figure7

Once you have completed your submission, you may click on the “Submit for Review” (see Figure 7). You will NOT get a confirmation message, but you will know that your abstract was submitted successfully if you are able to view the abstract from the MY ABSTRACTS tab on the left side menu.

If you are finished, you may exit the website. If you would like to submit more than one abstract, after you have published your first abstract, click on the “Post New Abstract” menu item on the left and proceed as above. If you would like to edit any of your published abstracts (before the submission deadline), you may do so by following the steps above to access “My Abstracts”. You will see all abstracts you have submitted. To edit, click on the “Edit” button below the title. If you want to withdraw your abstract, choose “Delete”.

Special Note: You will NOT receive a submission number for your abstract. Abstracts are numbered internally in the program for identification. Once the abstracts have been reviewed by the Program Committee and accepted, you will be notified of your abstract number as well as whether you will be a platform or poster presenter.

For questions or assistance please send an email to: IGES@geneticepi.org

Click here to go to Abstract Submission Page