|April 1 2016||Call for abstracts opens|
|May 1, 2016 (midnight EDT)||Deadline for early abstract submission (e.g., for visa/funding purposes)|
|May 15, 2016||Notification of acceptance for early abstract submission (e.g., for visa/funding purposes)|
|June 15, 2016 (midnight EDT)||General abstract submission deadline (no extensions)|
|July 15, 2016||Notification of acceptance (including type of presentation)|
The scientific program committee will score and review abstracts between June 15 and July 15, with notification for poster or oral presentation occurring by July 15. However, in rare circumstances presenters may need documentation of their acceptance to the scientific program earlier than July 15 for visa, travel funding, or other purposes. If you wish to receive an earlier review please email Nathan Tintle (Scientific Program Chair; firstname.lastname@example.org) directly with your rationale no later than May 1, submit your abstract by May 1 and check the relevant box indicating you wish for this early review during the abstract submission process. You will receive notification by May 15 about whether you have been accepted to present.
Guidelines for Abstracts:
Abstracts should follow the same format as in last year’s published abstract booklet (See: http://onlinelibrary.wiley.com/doi/10.1002/gepi.21916/epdf) and should be submitted as a single Word document file upload.
In particular abstracts should adhere to the following guidelines:
- Abstracts must be 250 words or fewer.
- Abstracts should be submitted in a 8.5 x 11 inch (21.5 x 28 cm) Word document with one-inch (2.5 cm) top, bottom, left and right margins.
- The first line of the document should provide a short, concise title in bold font. Max title length of 150 characters including spaces.
- The next line should give the names of the authors (first name, middle initial, last name) with names separated by commas, affiliations noted by numbers in parentheses and with the presenting author specified with an asterisk. In general, the number of authors should not exceed 10. Exceptions to this rule (max. 10 authors) may be granted by emailing Dr. Nathan Tintle, Scientific Program Chair, at email@example.com and specifying each authors individual contribution
- The next line should begin a list of affiliations.
- Corresponding/submitting author contact information will be obtained when submitting your abstract and so should not be included in your document.
- Topic categories (in place of key words) will also be obtained separately when submitting your abstract and so should not be included in your document.
- References should not be included in the abstract.
- Name your abstract as follows: Surname-FirstName.doc (e.g., Doe-John.doc)